Hot desk space management solutions

With many companies now adopting a hybrid working system where some staff work form home and others from the office, optimizing your office space is more important than ever. Get a fully compliant Covid19 desk management system that will save you time and money and ensure you get the most our of your office space

Hot desk space management solutions

With many companies now adopting a hybrid working system where some staff work form home and others from the office, optimizing your office space is more important than ever. Get a fully compliant Covid19 desk management system that will save you time and money and ensure you get the most our of your office space

What is hot desk space management?

Maximise your office space by using our hot desk solutions to book offices, boardrooms, meeting rooms and desk space for your workforce while maintaining social distancing and proper sanitizing protocols. Presentation Solutions offers turnkey hot desking solutions. We will tailor-make a package to suit your business needs.

Managing your space at the office is more important now than ever before. Our hot desk space management and booking solutions allow you to manage your office real estate safely and easily. The system allows staff to book space at the office; either a desk, meeting room or boardroom as well as any service management requests. Bookings are handled via our easy-to-use, secure, mobile friendly online portal.

The system is incredibly flexible in that it not only manages the availability of space, but can also be used for managing visitor access, catering as well as cleaning and sanitization.

For example, once the staff are done using the space, the cleaning department can be automatically notified to sanitize the area, ensuring optimal Covid19 compliance.

The system works incredibly well, prevents double booking, offers a full audit trail to be Covid19 compliant and will help you optimally leverage your workspace once again.

Why use Presentation Solutions

as your corporate audio video partner?

At Presentation Solutions we specialise in corporate AV, and we’ve been installing and supporting corporate
AV for businesses for more than 20 years, making us the provider of choice for many businesses in South Africa.

Since 1996

We have been installing and supporting corporate audio and video for more than 20 years

Experts in our field

We specialise in corporate AV and hot desk solutions and have team of highly experienced technicians

Wide range of products

We offer a wide range of products to suit businesses of all sizes and all budgets

Install nationwide

We install across South Africa, as well as neighbouring countries such as Namibia, Botswana and Mauritius

Comprehensive support

We offer comprehensive support to ensure
that your system always operates at its best

Quality
tested

Our solutions are robust and are tried and tested for optimal performance

Enquire now

Contact our Head Office today to arrange a free consultation. We provide solutions throughout South Africa, Namibia, Botswana and Mauritius, and offer onsite support in Cape Town, Johannesburg and Durban.

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Why use our hot desk solution?

With staff working a lot more than ever before from home, managing desk and office space can get tricky. Let’s face it, sometimes people just work better from the office, but how do you manage the office real estate, when you are not sure who will be working from the office on what day? Hot desking is the answer! Effortlessly and efficiently schedule resources across the company. Built to work with office 365, our mobile friendly Hot desk solution can also be used for video conferencing as well as digital signage and AV. With Presentation Solutions’ hot-desking solutions you get:

Visitor Management

Create a professional first impression and deliver an optimal visitor experience. Our hot desking software improves security and manages your resources efficiently. Schedule visitors visits and get notified when they arrive.

Service management request

Effortlessly organise catering and audio and video resources needed for meetings. Reduce waste and improve communication between the host and service team while making sure that you have adequate resources at your disposal to meet operation needs

Installation

We install the system and do comprehensive testing to ensure outstanding quality. Our teams work throughout South Africa

Desk booking system

Our easy to use, mobile app allow you staff to book space on the go making sure that they have the capacity to work as efficiently as possible while they are at the office without you having to sit with unused dead space.

Reporting and analytics

Our powerful reporting tools offer insightful, dynamic, graphical dashboards powered by Microsoft Reporting Services. This includes comprehensive utilisation reporting, real-time and accurate usage reporting as well as the ability to easily export data to the analytics platform

Maintenance & support

We provide maintenance and service-level agreements to ensure that you get comprehensive support so that you can get the most out of your system

Meeting room booking system

Simplify your meeting room booking experience with our fully integrated Microsoft Outlook solution that allows you to manage catering, audio-visual requirements as well as custodial/cleaning services. No more double bookings!

Consulting & design

We do a comprehensive needs analysis to determine the best solution that meets both your budgetary and technical requirements.

Some of our long-standing video conferencing clients